Vacancies

Vacancies

One By One’s vision is to prevent exploitation of vulnerable people all over the world. We exist to provide urgent care and immediate needs for the vulnerable. We do this through:
  • Restorative care
  • Educational support
  • Empowering sustainable living

Are you able to join our team and help us end exploitation globally?

Administrator

One By One is a charity committed to ending exploitation. We are growing our team and looking for a passionate and dynamic administrator to help assist our global operations. Do you have the skills to organise and bring efficient support to our work across the world? Are you self-motivated, excited about achieving deadlines and able to multi-task in a fast-paced environment? Do you have experience of databases and are you excellent with people? This could be the role for you!
Job Title: Administrator
Location: Midlands/North (Remote working possible)
Hours: Part-time (Three days per week)
Salary: Dependent on experience
Reporting to: CEO
Main purpose
  • To provide administration that is efficient and effective to support One By One in the management and administration of its fundraising, HR and marketing functions.
  • To assist CEO and effectively manage her schedule.
  • To help co-ordinate fundraising activity/donor support.
Duties and responsibilities
Administration support:
  • Maintain the smooth running of the charity office (remote), dealing with enquiries by telephone, email and post, and maintaining filing systems (both electronic and hard copy).
  • Maintain a comprehensive paper and electronic filing system, scanning documents and producing documents as required.
  • Deal with donors in an appropriate and personable manner.
  • Make any necessary travel arrangements for the charity team.
  • Set up meetings, book meeting rooms and co-ordinate events accordingly.
  • Assist with keeping the donor databases and records up to date, including forwarding any data protection queries.
  • Maintain office supplies and orders, creating purchase orders accordingly.
  • Attend occasional evening and weekend fundraising/charity events and exhibitions as required.
  • Formatting organisation policies in line with brand guidelines.
  • Assist with the administration of the finance, expenses and donor support.

Assisting CEO:
  • Organise, update and maintain the CEO’s diary and address book, arranging appointments/speaking engagements. Travel with the CEO as appropriate.
  • Liaise with the CEO daily regarding the events of the day and follow up actions.
  • Assist in social media enquiries.
  • Liaise with trustees, executives, staff, consultants and external organisations to arrange meetings, prepare agendas and draft minutes.
  • Attend occasional events/exhibitions/meetings as requested by the CEO.
Experience
  • Minimum two years’ related experience; charity sector/administration.
  • Proficiency with spreadsheets, databases, and word processing.
  • Ability to multi-task and prioritise in a dynamic work environment.
  • Strong attention to detail and ability to work as a team member with minimal supervision.
  • Strong written and oral communication skills and excellent phone manner.
  • Ability to develop effective work plans, organise details, set priorities and meet deadlines.
  • Ability to operate and troubleshoot.
How to apply
Apply by e-mailing CV and cover letter to admin@onebyone.net – please include names and contact details of two references. Deadline for applications is January 31.